Quickly Create Stairs from Box Shapes – Tutorial

Quickly Create Stairs from Box Shapes

This tutorial shows you how to quickly create stairs from box shapes in PowerPoint. This instruction expects you to have your boxes ready in PowerPoint already.

We use PowerPoint 2016 for this lesson. However, PowerPoint 2007 or higher or compatible has a very similar process.

Process to Quickly Create Stairs in PowerPoint

Follow the process below to create stairs in PowerPoint.

Step 1: Space out your boxes
Randomly placed boxes in PowerPoint.
Randomly placed boxes in PowerPoint.

Arrange your boxes so that their is some space between them. You can also keep them flushed together, but do not overlap.

Step 2: Select the boxes
Selected boxes in PowerPoint
Selected boxes in PowerPoint.

While holding the Shift key, click on each box. You can also press keyboard shortcut Ctrl-A to select everything. Or, you can use your mouse to marquee around your boxes.

Step 3: Bottom-align your boxes
Align menu in PowerPoint.
Align menu in PowerPoint.
  1. Under Drawing Tools and in the Format ribbon, click Align
  2. Under Align, click Align Bottom

You boxes should be bottom-aligned like below.

Bottom-aligned boxes.
Bottom-aligned boxes.

However, notice how the spacing is not even between the boxes.

Step 4: Space out your boxes evenly, from left to right
Align menu.
Align menu.
  1. Select Align from the Format ribbon, under Drawing Tools
  2. Under Align, click Distribute Horizontally

Now, the spacing between our boxes look much better.

Evenly spaced boxes.
Evenly spaced boxes.

Click somewhere else on the slide to unselect the boxes.

Step 5: Move the last box up and away from the rest of the boxes
Boxes with last box moved away from rest to quickly create stairs.
Boxes with last box moved away from rest.

Hold the Shift key while you drag the box up. This will keep it straight and in line. Also, drag it up high enough to give yourself an idea of how steep you want your steps to appear.

Step 6: Move each middle box up just a little
Middle boxes moved up to distinguish from bottom box.
Middle boxes moved up to distinguish from bottom box.

We move the middle boxes up a little so PowerPoint will know which box is the bottom. Each box should be higher than the previous box.

Step 7: Select the boxes again
Selected boxes to quickly create stairs.
Selected boxes.

Note: Make sure the middle boxes are like they are in step 6.

Step 8: Space out the boxes from top to bottom
Align menu.
Align menu.
  1. Select Align from the Format ribbon, under Drawing Tools
  2. Under Align, click Distribute Vertically

Success!

Evenly placed boxes to quickly create stairs in PowerPoint.
Evenly placed boxes to form stairs in PowerPoint.

There you have it! Stairs in PowerPoint.

If you want less space between the boxes, then increase the width of each box. You can also adjust the vertical spacing too, by moving the top box up or down and doing steps 7 and 8 again.

Additional Information

Questions and Comments

Email training@techronology.com with any questions or comments.

External Links

Microsoft PowerPoint


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